Financial Gains Start with a Strong Core 💪

Just like in the gym — if your foundation’s shaky, everything else falls apart.

We help gym owners and small biz rockstars build rock-solid financial systems so they can lift heavier in life and business.

Let’s ditch the chaos and get your books dialed in — clean, consistent, and coach-approved.

Bookkeeping Services

Feeling buried under a pile of receipts instead of a barbell?
Trying to DIY your books can feel like doing a WOD with no coach and no whiteboard — confusing, exhausting, and probably not going to end well.

It’s time to drop the stress and hand off the bookkeeping.

At Maci’s Ledger Works, we take your financial chaos and clean it up like a post-Murph gym floor — so you can focus on coaching, community, and growing your biz (instead of Googling “what is a chart of accounts” at midnight).

Whether you’re just opening your doors or you’ve been sprinting this business EMOM for years — I’ve got your back.

Let’s make your numbers make sense, so you can do what you love and actually know what’s in your bank account.

We have different package options available whether you need Basic monthly or quarterly services as well as a Premium monthly and quarterly option. Here are a few of the main services options we can include:

💪Accounting Software Onboarding and Setup

💪Historical Financial Record Cleanup and Catch Up

💪Receipt & Document Management

💪Transaction Monitoring, Review, and Classification

💪Loan Tracking

💪Bank Reconciliations

💪Fixed Asset Tracking and depreciation schedules

💪Invoicing

💪Payroll

💪1099 Contractor Management and Filing

💪Assisted Bill Pay

💪GAAP Compliance and Accrual Accounting

💪Financial Statement Reporting (in terms you understand!)

💪Track and Project Key Performance Indicators

You track member progress at the gym — now let’s track your business gains, too.

Each month (plus quarterly and yearly), I’ll deliver clean, easy-to-read financial reports:

Balance Sheet
Income Statement
Cash Flow Statement
Any others you require

These are like your gym’s whiteboard results — showing you where you’re winning, where you’re bleeding time or money, and what to tackle next. Together we’ll break down what’s working, what’s not, and spot any red flags before they turn into budget burpees.

I'll zero in on key financial metrics based on your goals, then map out a plan to tighten things up, grow your profit, and keep your business running like a well-coached class.

Ready to stop guessing and start growing?

Financial Management Services
(For the Owner Who’s Ready to Level Up)

Running a gym or service-based biz while juggling life AND your books? If you’re ready to grow but your plate’s already overflowing — this is your next move.

These packages go beyond basic bookkeeping. Think of it like upgrading from group class to personal coaching — you still get the fundamentals, but now with a customized plan to help your business grow stronger, smarter, and more sustainable.

You’ll get:

Invoice Management - (accounts receivable)
Bill Management - (accounts payable)
Payroll Management
Sales tax and tangible tax form preparation
Project Tracking & Class Tracking
Cash Flow Management
Budgeting
Financial Forecasting
Customized Reporting
Financial Analysis Meeting
Systems & Processes Advisory

Whether you're building a team, expanding your space, or just need clarity in the chaos — we’ll create a plan that supports your next phase and helps you hit those business PRs without burning out.

Bookkeeping Cleanup
(AKA: Let’s Fix the Mess)

Hey fellow gym or small business owner — no judgment here. Whether you tried to tackle the books between running classes or haven’t touched them since Murph (Your last FRAN....Last Open season), you’re not alone — and I’ve got your back.

If your books feel more like a messy whiteboard than a clean system, I’m here to help.

I specialize in untangling the chaos, organizing the numbers, and getting everything up to date and accurate. No judgment. No overwhelm. Just a solid foundation to move forward with confidence and clarity. I’ll dig in, clean it up, and get everything back in line — accurate, organized, and easy to understand.

Let’s clean it up, lock it in, and get you back to focusing on what you do best — growing your gym.

Whats included:

Review & assessment of your current books or set up of new QuickBooks Online account
A thorough review/analysis of the catch-up period, where we dive into the details to give you key insights into your business.
Chart of Accounts Review & Optimization
I’ll clean up your chart of accounts, remove duplicates or unused categories, and organize everything in a way that makes sense for your business.
Full historical bookkeeping including Categorization of All Transactions
Every transaction gets reviewed, coded, and categorized correctly — no more guessing where that supplement order or software subscription goes.
Bank & Credit Card Reconciliations
We’ll reconcile all bank and credit card accounts for the entire cleanup period so your numbers line up and you’re not missing (or duplicating) anything.
Attachment of Receipts & Notes (If Available)
If you’ve got documentation, we’ll match receipts or notes to your transactions for clean audit trails and tax readiness.
Loan or Equipment Tracking Setup (if needed)
Have equipment leases, loans, or financing? We’ll enter and track them properly so they show up correctly in your books.
Proper Dating of Income & Expenses (Cash or Accrual Basis)
We’ll make sure your income and expenses are recorded in the right period based on your accounting method — and adjust as needed.
Recommendations for Ongoing Systems & Apps
We’ll give you suggestions for tools or workflows that make your ongoing bookkeeping easier (like receipt apps, invoicing systems, etc.).
Financial reports sent to you and ready to hand over to your tax preparer
A one-on-one review call to go over your financial reports, answer any questions, and decide what the next best steps are for you and your business.

Optional Add-Ons (If Applicable):

Payroll reconciliation
Sales tax catch-up
1099 vendor review
Class or location tracking for multiple gym sites

Additional Services

Business start-ups
Prepare LLC forms for filing, EIN application, Sales tax registration application, Payroll set-up, QBO set-up, merchant processing set-up
Quarterly Sales tax and Yearly Tangible Tax form filing Billing, Invoicing, Collections (Accounts Payable and Receivable), Initial QBO setup
(chart of accounts, bank feeds, vendor/customer lists)
Payroll processing 1099 Filing Budget creation and tracking

Frequently Asked Questions

Do I have to own a gym to work with you?

Nope! While I specialize in working with functional fitness gyms, I also serve other small businesses like salons, consultants, wellness coaches, and all other service providers. If you're a business owner who needs bookkeeping support - I've got you.

Do you do taxes?

I don't file taxes, but I make sure your books are clean, organized, and tax-ready. This saves you money on the amount your CPA will charge. I'll even work directly with your CPA or tax preparer to make tax season smooth and stress-free. I can also refer you to my partner CPA we have worked with for 12 years.

What bookkeeping software do you use?

I work in QuickBooks Online. If you're not using it yet, I can help get you set up or migrate from another platform.

Can you help clean up my books from previous months or years?

Yes! I offer clean-up services for past periods to get you back on track. Whether it's a few months behind or a couple of years, I'll help sort it all out.

What does your monthly service include?

My monthly services include:

- Categorizing transactions

- Bank and credit card reconciliations

- Monthly financial reports (P&L, Balance Sheet, etc.)

- Ongoing communication and support

- Coordination with your tax pro if needed

This will be customized to fit your exact needs.

How do we communicate?

I keep things simple. Most of my clients communicate with me via email, text, Zoom, or shared Google folders. I'm flexible and responsive - you won't be left wondering where your numbers stand.

Is there a contract or long-term commitment?

No long-term contracts here. Just a month-to-month service with a 30-day cancellation policy. I believe in earning your business, not locking you in.

How much do your services cost?

Most clients are on a flat monthly fee of between $200-$300, depending on the size and complexity of your business. We will give you an exact quote based on your personal needs. Clean-up work or one-time projects are quoted separately after a quick review.